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​Int​​ro Eurac Resea​rch Open Access Policy [pdf]​​ | Guide to Open Access to Publications Guide to complying with the Eurac Research Open Access Policy | Open Research Award 2021​FA​Qs​​ The ​Bozen-​Bolzano Institutional Archive



1.       Why does Eurac Research have an Open Access Policy?

The Open Access Policy aims to increase the visibility and accessibility of the researchers and their research completed in Eurac Research. In addition, the Policy allows both researchers and Eurac Research to have a full archive of the scientific outputs resulting from research completed in Eurac Research.

2.       What is Eurac Research Open Access Policy?

Eurac Research open access policy is that the bibliographic metadata of all scientific outputs and, in case of peer-reviewed journal articles, a version of the full text must be recorded in the Bozen-Bolzano Institutional Archive (BIA), the institutional repository of the Scientific Network South Tyrol. Metadata and full texts will be made openly accessible through BIA, which in the case of full texts happens according to publishers' copyright permissions (usually with a delay after an embargo period). 

The Eurac Research Open Access Policy is thus a Green Open Access policy.

3.       What is bibliographic metadata?

Bibliographic metadata makes scientific output discoverable and is a set of information about a scientific output. Bibliographic metadata indicates information like what is the type of the scientific output, who are the author(s), what is the title, who is the publisher, what is the place of publication, what is the year of publication, etc. of a scientific output. When entering a new scientific output into Converis, Converis asks you to provide the bibliographic metadata of that scientific output.    

4.       What does it mean that the Eurac Research Open Access Policy is a green policy?

Green Open Access policy means that Eurac Research asks its researchers to archive the bibliographic metadata and, in case of peer-reviewed journal articles, the version of the full text allowed by their publisher in the institutional repository BIA and make it openly accessible and sharable through the repository. 

5.       How can I find out what my publisher allows me to do with my publications after I have signed the publishing agreement?

Your publishing agreement includes information about copyright and permissions, including permissions to share electronic copies of the published material. Publisher websites also include information about what authors can do with their publications, peer-reviewed journal articles in particular, after these have been published. Look for this information in the "open access" or "authors' services" sections on publishers' websites. Finally, online tools like Sherpa/RoMEO allow to check publishers' policies regarding sharing copies of peer-reviewed journal articles through institutional repositories and websites as well as on academic social media (ResearchGate, Academia.edu, etc.).

Bibliographic metadata is not copyrighted material and can always be shared through institutional repositories and elsewhere.

6.       Am I not breaking my publishing agreement when giving access to a full text version of my article through the institutional repository?

Most publishers permit the sharing of a certain version of the published work, in particular a peer-reviewed journal article, through institutional repositories. The version that the author can share through an online repository varies, but is usually the Author's Accepted Manuscript, i.e. the post-print. Publishers rarely allow for the Version of Record, i.e. the Publisher's Version to be shared through an institutional repository. Publishers may also demand a delay in the sharing of an allowed version by instituting the so-called embargo period. 

7.       What is a pre-print?

A pre-print is a draft of a publication not yet submitted to peer review. In some disciplines, pre-prints are actively shared through pre-print archives and repositories such as, for example, arXiv.org. In other disciplines, publishing your pre-print in an openly accessible repository or archive can lead to journals refusing to consider this manuscript for publication. When thinking of publishing your pre-prints, make sure you know the customs of your discipline and ask for advice from your peers in the discipline. ​

8.       What is an Author's Accepted Manuscript, i.e. a post-print?

The Author's Accepted Manuscript, i.e. a post print, is the version of the peer-reviewed publication that results from the full peer review and editing process. It contains all the modifications and changes that resulted from peer review and the author's correspondence with the editors and is thus the author's final version of the publication that he/she sends off to the publisher for copy-editing and type-setting.

9.       What is the Version of Record i.e. the Publisher's Version?

The Version of Record, i.e. the Publisher's Version, is the version of the publication made available by the publisher after copyediting and type-setting.

10.   What is an embargo period? When does it come into force?

Embargo period is a period between the publication's final version appearing either in print or online and the point in time from which the publisher allows for a version of this publication's full text to be shared through an institutional repository. The embargo period usually comes into effect when the final version of the publication with correct page numbers becomes available online on the publisher's website or in print. Embargo periods vary from publisher to publisher and from discipline to discipline.    

11.   What happens if my publisher does not allow green open access?

If the publisher expressly forbids green open access, the bibliographic metadata of the publication in question should still be properly recorded in Converis and transferred to BIA. Bibliographic metadata is not copyrighted material and can always be shared through institutional repositories and elsewhere. You may also consider sharing the pre-print version of your article via BIA in those cases.

Please note, however, that very few publishers forbid green open access because this form of open access is also mandated by many research funders and national governments.

12.   Do I still need to include my scientific output in Converis if I did not include my Eurac Research affiliation on this output?

No. Converis records the research conducted by Eurac Research researchers. If a researcher publishes a scientific output without including their Eurac Research affiliation, then this particular publication does not count as an Eurac Research scientific output and is not included in Converis or transferred to BIA.

13.   Will somebody check my submissions in the current research information system (Converis) and their transmission to the institutional repository and verify copyright requirements?

Yes. The Eurac Research Library validates all submissions in Converis and thus also controls transmission of bibliographic metadata and full texts, when appropriate, into the institutional repository BIA.

14.   Can Eurac Research pay my Gold Open Access fees?

Please contact your institute to see if schemes to cover open access fees are in place. The Research Development Office can provide information about external funding opportunities available to cover open access fees, including dedicated open access funding schemes and funding for research resulting from third-party funded projects. All external PhD students should also inquire with their universities about any funding or off-set schemes in place for Gold Open Access fees.  

15.   Does my funder have an Open Access policy?

Many research funders have clear open access policies and also consider open access fees an eligible cost in the research projects that they fund. The European Commission mandates that all peer-reviewed scientific outputs resulting from projects funded under Horizon 2020 must be openly accessible; open access fees are an eligible cost and a full-text copy of the scientific output must be deposited in an open access repository. COST Actions also promote Open Access and consider open access fees an eligible cost. Eras​mus+ requires all educational resources resulting from projects funded under the scheme to be made available in open access and promotes open access to all scientific outputs related to such projects. The open access policy of a funding body is usually detailed in call texts issued by them, or in related information materials. ​

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