In accordance with current data protection regulations, Eurac Research, as Data Controller (hereinafter the Controller), hereby provides you (the Data Subject) with information about how your data is processed. All personal data is dealt with in compliance with EU Regulation No. 2016/679 (GDPR) and the national legislation.

1. Identity of the Controller and DPO Data Controller: Eurac Research, Viale Druso 1, 39100 Bolzano. You can contact the DPO under the following e-mail Address: privacy@eurac.edu

2. Purpose and Legal Basis for the Data Processing Any and all personal data that is in the possession of the Controller, or that may be requested by the Controller, and all personal data included in the CV provided by the applicant, is necessary to efficiently manage your application. Furthermore, the data is processed for the following purposes: participation in the activities of the event; institutional information and networking; documentation of the event for institutional, archiving and communication purposes, (concerning data revealing the person’s image and voice, e.g. video, audio, photographic, recordings), including, but not limited to presentations, reporting documents, creation of informative material, communication activities using any forms and media, such as web pages and social networks.

If the data subject prefers to not be recorded or photographed the data subject must inform the Eurac Research staff beforehand. In order not to be filmed or recorded during virtual events, you will always be able to disable the webcam and/or mute the microphone.

The legal basis for the processing of your personal data for the purposes indicated above is your consent to the processing of your personal data.

3. Recipients of the Data Processed The recipients of the data are the persons in charge of data processing activities (staff members from the Research Support Office -Eurac Research), authorized and instructed by the data controller to data processing activities. Some of your Personal Data (your name and surname) will be transferred, if requested, to hotels for room reservation.

Personal data may be communicated also to other external service providers, which typically process personal data on behalf of Eurac Research as data processors. For further details, please contact the following e-mail address: privacy@eurac.edu.

For virtual meetings Eurac Research uses Microsoft Teams (for further information: https://support.office.com/en-us/article/teams-free-support-and-privacy-statement-9116c829-c8fa-4822-96a3-1e89b2911ba5).

Your data is stored within the European Union and Eurac Research do not intend to transfer Your data to third countries or international organisations. Some personal data could be transmitted to third countries outside of the EU but only if the transmission of personal data is connected to the performance of the institutional activities of Eurac Research. Where data is transferred to a third country, this will be done on the basis of an adequacy decision or the Standard Contractual Clauses (SCC) issued by the European Commission with supplementary.

4. Information on the Retention Period of Personal Data Personal data will be stored for the time necessary to carry out the purposes for which it was collected and/or the time required to comply with the Applicable Law (Artt.2946 -2947 c.c.). When this period has been reached, the data shall be deleted or made anonymous.

5. Mandatory or Voluntary Communication of Data and Possible Consequences of a Failure to Provide It The provision of personal data is voluntary; but any refusal could interfere with the correct performance of the purposes, thus rendering the application impossible.

6. Presence of Automated Decision-Making Process There are no automated decision-making processes that could produce an adverse legal effect on the data subject or have a similarly significant negative impact upon them.

7. The Data Subject’s Rights At any time the data subject has the right to request access to their personal data, and to correct or delete that data, or to limit its processing. In addition, the data subject has the right to data portability, as well as the right to lodge a complaint with a supervisory authority. When the data processing is based on consent, the data subject has the right to withdraw that consent at any time. The data subject may also exercise all other rights pursuant to current data protection regulations (art. 15 et seq. GDPR) by writing to the email: privacy@eurac.edu.